Technology Does Not Have To Be High Tech
The Big Three To Make Life Easier
When running a business, you are always looking
for ways to save money and get more time out of the day. This
usually means big changes with high stress and lots of new things
to learn. It’s tough work bringing technology into your
business operations, and even if the payback is there, it can
be very challenging. But, there is high tech that you can bring
into your business that gives immediate benefit. It is in areas
that you usually take for granted, i.e., it has always been
that way. So what is the “big three”? The desk,
chair and phone (and you thought I would say a truck, power
tool and PDA).
Yes, your office is also a work place. You
spend eight to ten hours a day in the office. And the productivity
can strongly limit your business. If you do not answer the phone
or take too long taking care of inquiries, your business stops
growing. All work starts in the office by taking the orders
and ends in the office by billing the customer. Yes, it counts!
How can technology help the office productivity?
By using the right combination of desk, chair and phone, it
can make a big difference. Chairs now come with adjustable back,
arm and positioning supports. That is so they can be used with
a desk that has a pull-out keyboard drawer that is large enough
to hold a keyboard and a mouse. With the correct chair that
has adjustable arm supports, a person can sit and have support
at the arms and still reach the keyboard and mouse. These features
avoid lots of issues like frequent breaks to stretch because
you feel so stiff. With the right desk and chair combination,
you can avoid serious back, shoulder and hand pain that you
though was due to old age, and not the 1940’s desk and
chair you have been using.
That’s two, what about the phone? Is
it still corded? Does it come with a headset so you do not have
to cradle the phone on your shoulder? Are the phones only at
the desks? Might a phone in hallway, garage or at the rear entrance
be productive? Think about all the time you have to walk to
the phone and multiply that 3 minutes a day by 220 days a year
and you are looking at 11 hours at a loaded rate of $20 per
hour or $220 per year for 1 person, looking for a phone, ouch!
So what will it cost to change out the big
three? A chairs runs about $175, a desk $275 and a phone/headset
about $150 for a total of $600. A lot of money? If you keep
it for three years and do it over again that is $200 dollars
a year. If you do not have to look for a phone, at the end of
the year you are ahead $20. And that does not include any other
office improvements in productivity, like actually answering
the phone, getting the computer work done, or minimizing loss
days do to sickness, i.e. back pain.